Guy Proulx Teri Carucci Lisa Rondeau Joanne St-Georges Odette Beaubien Ann Perry J-F Normand Sheila Willis (by phone) Robert Way
Brian McCauley Josée Dussault Wendy Potvin Lucie Houle
Guy Proulx welcomed the directors to the meeting.
The minutes of the meeting of August 29, 2017 were approved. Posting on the QCC website will follow after a translated copy is obtained.
Teri Carucci mentioned that the bank account balance is at $7.797 after taking into consideration a deposit of $500 for the 2018 cruise. After allowing a prudent reserve of $5,000 the surplus now available may permit either subsidizing for event prices or giving more prizes at events.
Teri reported the ongoing challenges of e-Transfer including new policy changes at BMO. There is a possibility to pay our accounts directly by e-Transfer but it would be in conflict with our requirement for two signatures for all disbursements. Terri will research how use of e Transfer might affect the security of QCC funds.
Jean François Normand reported pros and cons of this method of organizing events through Event Brite. Pro – simplicity. Ticket buyers can pay by e transfer, PayPal or credit card The e-Ticket is available immediately. This method could be applied to boat cruise or golf registrations. Con – cannot purchase tickets using cheque or cash. Fees attach to each purchase – 3.5% of ticket price, plus 60 cents per ticket, plus 2.5% handling fee, so total 6% to be paid by the ticket purchaser. e.g.: Event price $100 costs buyer $106. Event Brite only releases the funds to the organizer 5 days after the event is held. Also the event becomes public so participants NOT from QCC or affiliated with it could join in.
Johanne St-Georges reported that the event was held at the RA Centre from 4pm to 7:15 and that 20 people participated. More current employees participated than retirees. No 50/50 draw was offered. Participation was down. A new venue will be researched to improve participation for next year's September activity.
Ann Perry reported that 8 teams participated. Same format as the prior events, with $2.50 pizza slices and $5 raffle tickets. More prizes were awarded totalling $145. The event broke even. Out of 30 participants, 23 (9 employees, 14 retired) handed in completed surveys. Ann gave the completed event financial form to Teri.
Sheila Willis reported by conference call that she had to create and send out a registration form using Word for the curling event. Guy was able to access the online form on his personal device during the meeting. Ann will research if the online form functions properly before the next curling.
The AGM information and election of officers will occur during the boat cruise event. The format used in the past has been abandonned.
To be hosted by Wendy Potvin, Odette Beaubien and Robert Way at the Heart and Crown/Mother McGuinty’s in the Byward Market, to be combined with a collection for those who wish of unwrapped toys for “Toy Mountain”. Wendy who was absent advised that the poster is ready and plans are to release using Mail Chimp on November 6th with a reminder on November 24th.
To be hosted at Robbie’s St. Laurent location by Guy Proulx, Brian McCauley, and Odette Beaubien
To be hosted by Ann Perry
To be hosted by Jean-François Normand and Lisa Rondeau
To be hosted at Hammond Golf and Country Club by Lucie Houle and Robert Way
To be hosted by Guy Proulx, Lisa Rondeau and Robert Way
The YPN will be invited to participate again this year and a very brief AGM will be held on board. The same larger boat has been reserved and the duration of the cruise will remain three hours with tickets limited to first 200 in order to ensure sufficient space for everyone.
To be hosted by Lucie Houle and Johanne St-Georges Joanne and Lucie will explore venues, other than the RA Centre and report back to the committee.
To be hosted by Ann Perry and date to be confirmed
To be hosted by Wendy Potvin and Robert Way. The event will encourage voluntary donations of unwrapped toys for “Toy Mountain”
Guy will explore the possibility of having a luncheon at the Lac Leamy Casino in Gatineau or at the Hilton, next door..
Jean François Normand and Johanne St-Georges will follow up on potential local sites and dates for tasting wine and cheese.
Lucie had mentioned that she had communicated directly with one artist and is still waiting for the information on how to set up an event exclusively for QCC members. Joanne has also some information regarding a restaurant that would entertain such an event. More to come.
Johanne St-Georges and Brian McCauley will continue looking for a replacement venue after Joanne has been able to contact the hosts of the event..
Guy Proulx will investigate this as a potential site depending on price and availability
Odette volunteered to gather information about possible venues, cost and dates. Item will be carried to next meeting.
Guy will investigate prices and availability to rent a bus to visit Mount Tremblant village. Activities available include restaurants, casino, gondola ride to view colours. the risk is to rent the bus, then fail to fill it.
Possibility of an evening of darts will be explored – venue, price, days with no league play.
Guy announced that Luisa Guyan who is still in the workforce, in Audit with experience in organizing social events and activities has expressed interest in joining the QCC executive. Guy will invite the individual to attend our upcoming winter luncheon. Formal approval by vote will be carried out during the AGM-moments on the boat cruise.
Guy announced that Luisa Guyan who is still in the workforce, in Audit with experience in organizing social events and activities has expressed interest in joining the QCC executive. Guy will invite the individual to attend our upcoming winter luncheon. Formal approval by vote will be carried out during the AGM-moments on the boat cruise.
Guy went through the Executive Branch Management Committee listing, and enlisted volunteer board members to share approaching branch executives to view the presentation on QCC. The teams will try to schedule the presentations this fall. Long service coordinators in each branch will be asked to place a QCC poster in an evident spot and to include QCC information with awards.
Guy raised the issue of parking costs for the numerous meetings to be scheduled and he will seek reimbursement from Teri, our treasurer.
Guy will draft a memo inviting all those on our mailing list to complete the survey using the QCC Website. . Our paper surveys only get into the hands of those who are at events, so much valuable feedback is missed. The online survey will help us gain insight. Sheila will send it out by email to 1500 addresses (of this only about 250 are active members.)
Ann Perry asked all members to provide non-gc.ca email addresses to facilitate this. Apparently emails originating from government workstations seem to go out but in fact cannot be forwarded to gc.ca addresses. She will send instructions to everyone.
Consideration of more Qs&As on the website deferred to next meeting.
The next meeting will be on Wednesday, February 7, 2018 at 5:00 pm at the Train Yards.