Guy Proulx Teri Carucci (by phone) Lucie Houlend Lisa Rondeau Joanne St-Georges Odette Beaubien Ann Perry Wendy Potvin J-F Normand Sheila Willis (by phone) Robert Way
Brian McCauley Michael Snaauw
Guy Proulx welcomed the directors to the meeting.
The minutes of the meeting of March 22, 2017 were approved and will be posted on the QCC website shortly.
Teri Carucci mentioned that the bank account balance is at $8,356 which includes some deposits for the golf tournament.
Teri reported the challenges with setting up e-transfers. The committee members discussed different options. Since it is quite complicated to set up e-transfers with a non-profit organization bank account, the committee decided that we will not promote e-transfer payment option however, if asked, the organizers may accept the e-transfers to their personal bank account and then deposit the funds to the QCC account. The committee is comfortable in taking that risk as it is not different from some situations we encounter now when participants write a cheque to the organizers instead of the QCC or pay by cash.
Teri will be revising the new statement of account form that is required to be completed be the organizers for all events
Ann reported that 8 teams participated. Same format as the others, with pizza and raffle. The raffle brought $64.00 to the QCC. Ann has filled out the financial form and sent to Teri.
This event was hosted by Lisa Rondeau, J.F. Normand, Joanne St-Georges and Guy Proulx at the Mill St. Pub. Lisa reported that 52 people registered, 13 no show, however 12 with no registration came. This event generated $115.00 for the QCC from the draw. The restaurant service was efficient, although the menu was short, people seemed satisfied. There was no issue with the bill being over $1,000, therefore no additional cost to the QCC for the separate room. The restaurant does ask for a two-week notice if we think they will be insufficient number of participants to secure the $1,000 amount.
The AGM information will be shared during the boat cruise event.
Lucie reported that 76 players have registered so far. More would be better. A reminder will be sent out within the next few days.
The committee discussed the cost for this event. It was decided that there would not be an early bird price this year. The cost will be $30 a person. The YPN will be invited again to participate this year. In response to some comments from last year about the length of time, the duration of the cruise will be reduced to three hours. In order to ensure sufficient space for everyone, it was decided to limit the number of participants to approximately 200.
Joanne and Lucie will explore venues, including the RA Center and get back to the committee at the next meeting.
A suggestion was made regarding having a luncheon at the Lac Lemay Casino in Gatineau. Guy will explore that possibility.
Lucie mentioned that she has communicated directly with one of the artist and is still waiting for the information on how to set up an event exclusively for QCC members. Joanne has also some information regarding a restaurant that would entertain such an event. More to come.
Joanne provided information regarding the possibility of having a gastronomic dinner at the restaurant Canvas on Holland. The restaurant is a little small; would only accommodate a maximum of 40 people. The committee agreed that we should go ahead and if more people are interested, we could look at having another one. Johanne and Brian will work together to make this happen. It was decided to schedule for October 22 or 29.
Guy formally announced that Leslie Lawry has resigned from the Board of Directors. The committee acknowledged Leslie’s contribution in the last few years, especially with the AGM event. Her name needs to be removed from the list of activities and the executive list on the Website.
All is up-to-date.
We will look at having the survey on-line.
Guy briefly reminded the committee about the presentations that will take place to the Branches’ management teams. Guy will try to schedule them this fall.
Ann will send instructions to everyone.
Consideration should be given to having more Qs&As for the Website.
The next meeting will be on Wednesday, August 30, 2017 at 5:00 pm at the Train Yards.