Guy Proulx Teri Caruci Lysanne Gauvin Lucie Houle Brian McCauley Anne Morin Ann Perry Wendy Potvin Lisa Rondeau
Leslie Lawry Jean-Francois Normand Barry Paulson Michael Snaauw Sheila Willis
Guy welcomed both Lucie Houle and Brian McCauley to the Board of Directors of the QCC and thanked them for their interest.
The minutes were approved and have been posted to the QCC website.
Teri Caruci reported that the QCC currently has a balance of a little over $4,000.00. Teri said that there are still a few cheques that need to clear and some deposits to be made. She expects that the year-end balance will be about $5,000.00.
Ann Perry hosted this event that was held at the RA Centre. More than fifty people participated in this event resulting in a profit of $38.95. An informal survey, held at the Social Hour, asked if there was interest in holding a euchre evening. The response was very positive and resulted in a new event for the QCC.
The Annual General Meeting (AGM) was held on October 23, 2014 at the Sala San Marco and was hosted by Leslie Lawry with the assistance of Guy Proulx, Denis Meunier and Barry Paulson.
Guy welcomed the participants to the AGM, explained the role of the QCC and mentioned that Michael Snaauw is now the new Assistant Commissioner champion for the QCC. Guy also asked for a moment of silence to recognize the tragedy of the fallen soldier at the cenotaph in Ottawa.
Teri provided an overview of the receipts and disbursements for the period of January 1, 2014 to October 8, 2014. The QCC started the year with $4,148.00. Disbursements were in the amount of $11,656.00 with revenues of $14,111.00 generating a closing balance of $6,645.00. Once the financial statements for 2014 are finalized, they will be posted to the website of the QCC.
During the AGM, Brian McCauley was elected to the Board of Directors of the QCC. Brian was nominated by Neil Barclay and seconded by Jeannie Flemming. Lucie Houle was also elected to the Board of Directors of the QCC. Lucie was nominated by Josée Tremblay and seconded by Teri Carucci.
A buffet dinner, draws for gift certificates and a show by a comedian rounded out the rest of the evening.
It was agreed that the AGM went well. The food service was quite fast. There were concerns expressed that the quality of the food was not as good as in previous years. In addition, there was an auction in the room beside ours and a lot of the sound bled over to our room. This caused some tables to have difficulty to hear the comedian.
It was also agreed that other locations would be explored for the AGM in 2015. Leslie has agreed to host the next AGM with assistance from Barry, Anne Morin and Lysanne Gauvin.
Ann P. indicated that she had all of the surveys that were completed at the AGM. Guy agreed to complete the analysis of the survey responses and report on the results at our next meeting.
Ann P. reported that the fall curling was a success. Sixteen teams of four people participated. A profit of $142.26 was generated.
This event, hosted by Ann P., had 28 participants in attendance. The evening was quite fun. Unfortunately, there were a number of last minute cancellations due to adverse weather conditions resulting in a smaller number of euchre players participating. This, in turn, led to a small loss of about $40.00 to the QCC. Door and skill prizes were given out.
Wendy Potvin and Lysanne reported on the Christmas lunch held at Mother McGuinty’s. There were about 45 people at the lunch. Through the generosity of the participants, three large boxes of non-perishable food were donated to the Ottawa Food Bank. This event had a profit of about $75.00.
The following events were agreed to:
Discussions were held about three possible future activities. These are a river cruise, a wine and cheese event and a trip to Syracuse. Brian agreed that he would undertake research into a wine cheese including possible venues at the LCBO on King Edward Avenue. It was agreed to defer further discussion on the other activities until the results of the AGM survey are finalized.
Guy indicated that the Board of Directors now had two new members with the addition of Lucie and Brian. It was agreed that Michael would be approached to put forward a name from the Tax Services and Debt Management Branch. Lisa Rondeau agreed to speak with the Director of the Ottawa Technology Centre (OTC) for a representative from the OTC. Anne M. agreed that she would approach the Director of the Ottawa Tax Services Office (TSO) for a representative from the TSO.
Wendy agreed to be named to the position of Vice-president of the QCC. Wendy was thanked by all of the directors for taking this on. Teri will ensure that Wendy is a signatory on the QCC’s bank account and that Denis is removed as a signatory.
Wendy reported that there had been a slowdown by the Public Affairs Branch (PAB) for the posting of QCC material due to a cleanup underway to meet government wide requirements. PAB is now current with QCC postings. There was discussion about the future of the QCC website. It was agreed to have a separate meeting on this issue with the attendance of the representative from PAB.
Barry is to provide an update on this question at an upcoming meeting. Discussion was held about what can be posted to CRA Intranet sites to assist in the advertising of QCC events within the CRA. A number of suggestions were put forward for consideration.
It was agreed that using PayPal will not meet the needs of the QCC given the small number of transactions that might be processed through PayPal. Teri agreed that she would contact the QCC’s bank and have a discussion with them about possible electronic payment options that are easy to use and low cost. Teri will report on the results of her discussion at the next QCC meeting.
Ann P. indicated that she had used small event cards, which were well received, to advertise future QCC events. These cards are about the size of a business card, bilingual and list three to four of the upcoming QCC events. She has used them at the Social Hour, the AGM, the Fall Curling and the Euchre Night. It was agreed that this practice would now be used for all QCC events.
Guy reported that the draft deck was updated following the comments that he received from the Directors. He will review the deck with Michael and discuss next steps for presentation to the Commissioner and the Agency Management Committee.
Lucie agreed that she would follow-up with the Human Resources Branch to ensure that all recognition coordinators in the National Capital Region are providing the QCC information as part of the recognition package for 25 years of service.
The next meeting is proposed for January 21, 2015 at 5:00 pm at the Train Yards. The purpose of this meeting is to discuss the mandate and future of the QCC and the next steps for the QCC website. Guy will verify if Michael is available for this meeting.